Case Study - Developing the Specifi

Case Study - Developing the Specification:

Key Actions:
• Development
of sustainable
specifications
• Use of
Government
Buying Standards
• Market
engagement
Key Benefits:
• Achieved
greater levels
of sustainability
throughout
products and
services
• Improved contract
management
• Process for
continuous
improvement
through
collaboration
with supplier


Government Buying Standards help to drive
environmental improvement and deliver value
for money at Falkirk Council.


Background
Falkirk Council procurement staff attended
a Marrakech Approach workshop in March
2011 where they identified the requirement to
incorporate higher environmental performance
standards into their framework for deep
cleaning of kitchens. They achieved this by
using the Government Buying Standards,
formerly known as Quick Wins.
Government Buying Standards
The UK’s Government Buying Standards (GBS)
are a set of purchasing specifications that
encourage the smart procurement of more
sustainable goods and services in order to
achieve cost savings in public operations by,
for example, cutting bills for electricity, water
and reducing waste to landfill.
The standards have been developed by a
Cross-Government Stakeholder Group for
a range of commonly-purchased products,
including cleaning products and services.
The standards are updated to ensure that they
remain current with market developments.
They are developed to show that through
good sustainable procurement you can cut
costs and reduce carbon whilst looking after
the environment.
With the exception of Construction GBS1
the Scottish Government is promoting the
cross-sectoral use of these standards at
the Marrakech Approach training.
Government Buying Standards are set in
three categories:
Minimum technical specifications –
These standards are mandatory for all
central government departments and
voluntary in wider government.
Best practice –These either set the bar higher
for existing criteria, or add further criteria that
need to be fulfilled.
Class leader – this applies to only a few
products and is aimed at signalling the
direction of travel for suppliers and buyers
and to encourage innovation.
For some products, there are no best practices
or class leader standards set as yet. Over time,
the standards will evolve so that the mandatory
requirement is raised, and more best practice
standards are published.
The standards can be used:
- in the development of contract
documentation, including the Invitation
where they are relevant and proportionate;
- to gain insight into the key sustainability
issues for a product; or
- where long term contracts have already
been awarded, can be used as the basis
for discussion with the market.


What Did Falkirk Council Do?
Falkirk Council had a contract for deep
cleaning of kitchens that was due for
renewal. The existing contract did not include
requirements for sustainable products or
services. The Marrakech training helped
procurement staff at Falkirk identify that
there was an opportunity to introduce the
Government Buying Standards (GBS) when
this contract was renewed.
The process of introducing GBS started with
a meeting with the incumbent supplier who
advised they could meet the GBS standard.
This formed part of the market testing that
organisations are encouraged to undertake
when introducing sustainability criteria to
contracts, particularly for the first time.
The GBS mandatory standard was specified
for cleaning products and cleaning services,
with a requirement that successful contractors
would work with the contracting authority to
achieve best practice standards.
Falkirk developed the framework to include
GBS requirements. An extract is shown overleaf.
Falkirk Council included additional
sustainability features at other stages of the
procurement process too. Award criteria
included an assessment of tenderers proposals
to mitigate the impact on the environment in
the performance of the contract, e.g. waste
disposal, fuel emissions.

Bidders provided a signed declaration that all
relevant products will meet GBS Mandatory
criteria. Performance will be monitored
throughout the lifetime of the contract:
“After the first 6 months of contract, and
thereafter at the end of every year of contract,
a balance to be submitted by the contractor
indicating the name and quantity of all cleaning
products used. For any products falling within
the scope of Mandatory GBS not mentioned in
the initial bid the contractor shall provide the
required proof of compliance with the relevant
criteria.”
The standard of cleaning is monitored by the
Quality Team through non-conformance
reporting. Falkirk Council will investigate ways
of improving the sustainability performance
by increasing the standards to be applied over
time. As part of good procurement practice,
regular meetings are held with suppliers to
develop best practice standards.
A community benefit clause for a training
opportunity was also included and will be
monitored during the lifetime of the contract.
For more information, contact James King,
Procurement Officer, Falkirk Council,
[e-mail]

ผลลัพธ์ (อังกฤษ) 2:

Case Study - Developing The Specification: Key Actions: • Development of Sustainable Specifications • Use of Government Buying Standards • Market engagement Key Benefits: • Achieved greater levels of Sustainability throughout products and Services • Improved contract Management • Process for Continuous Improvement Through Collaboration with Supplier. Government Buying Standards Help to Drive Environmental Improvement and Deliver value for Money at Falkirk Council. Background Falkirk Council procurement staff attended a Workshop Approach Marrakech in March 2 011 Where they identified The requirement to Incorporate Higher Environmental Performance Standards Framework for their Into Deep Cleaning of Kitchens. They achieved this by using The Government Buying Standards, Formerly Known As Quick Wins. Government Buying Standards The UK's Government Buying Standards (GBS) are a Set of purchasing Specifications that Encourage The Smart procurement of more Sustainable goods and Services in Order to Achieve Cost savings. in public Operations by, for example, cutting Bills for electricity, Water and reducing Waste to Landfill. The Standards Have been developed by a Cross-Government Stakeholder Group for a Range of commonly-Purchased products, including Cleaning products and Services. The Standards are. Updated to Ensure that they remain current with market Developments. They are developed to show that Through good Sustainable procurement You Can Cut costs and Reduce carbon whilst Looking After The Environment. With The Exception of Construction GBS1 The Scottish Government is Promoting The Cross-sectoral Use. of these Standards at The Training Approach Marrakech. Government Buying Standards are Set in Three categories: Minimum Technical Specifications - These Standards are mandatory for all Central Government departments and Voluntary in wider Government. Best Practice -These either Set The Bar Higher for existing criteria,. or Add Further criteria that Need to be fulfilled. Class leader - this Applies to only a few products and is aimed at signaling The Direction of Travel for Suppliers and Buyers and to Encourage Innovation. For some products, there are no best Practices or class leader. standards set as yet. Over time, The Standards Will Evolve So that The mandatory requirement is raised, and more best Practice Standards are Published. The Standards Can be Used: - in The Development of contract Documentation, including The Invitation Where they are relevant and Proportionate; - to Gain. Insight Into The Key Sustainability Issues for a product; or - Where long term contracts Already Have been awarded, Can be Used As The BASIS for discussion with The market. What Did Falkirk Council Do? Falkirk Council had a contract for Deep Cleaning of Kitchens that was Due for Renewal. The existing contract did Not include requirements for Sustainable products or Services. The Marrakech Training helped procurement staff at Falkirk Identify that there was an Opportunity to introduce The Government Buying Standards (GBS) When this contract was Renewed. The Process of Introducing GBS Started with a Meeting with The incumbent Supplier Who advised they could Meet The GBS standard. . This formed Part of The market Testing that organizations are encouraged to undertake When Introducing Sustainability criteria to contracts, particularly for The First time. The GBS mandatory standard was specified for Cleaning products and Cleaning Services, with a requirement that Successful Contractors would Work with The. Contracting Authority to Achieve best Practice Standards. Falkirk The Framework developed to include GBS requirements. An Extract is shown OVERLEAF. Falkirk Council Included Additional Sustainability Other features at The Stages of Process Too procurement. Award criteria Included tenderers an Assessment of Proposals to mitigate The Impact on The Environment in The Performance of The contract, eg Waste Disposal, Fuel emissions. Bidders Provided a signed declaration that all relevant products GBS Will Meet Mandatory criteria. Performance Will be monitored throughout The lifetime of The contract: "After The First 6 months of contract, and thereafter at The End of Every year of contract, a Balance to be Submitted by The Contractor and Quantity Indicating The name of all Cleaning products Used. For any products Falling Within The Scope of Mandatory GBS Not mentioned in The Initial Bid The Contractor Shall provide The Required Proof of Compliance with The relevant criteria. " The standard of Cleaning is monitored by The Quality Team Through non-conformance Reporting. Falkirk Council Will investigate Ways of improving The Sustainability Performance by Increasing The Standards to be Applied over time. As Part of good procurement Practice, regular meetings are Held with Suppliers to Develop best Practice Standards. A Community Benefit clause for a Training Opportunity was also Included and Will be monitored during The lifetime of The contract. For more information, Contact James King, Procurement. officer, Falkirk Council, [e-mail]

ผลลัพธ์ (อังกฤษ) 3:

Case Study - Developing the Specification:

Key Actions:
-

Development of sustainable specifications
-

Use of Government Buying. Standards
-

Market engagement Key Benefits:
-
greater Achieved levels


of sustainability throughout products and services
-
Improved contract

-
management Process for continuous



improvement through collaboration with supplier


.Government Buying Standards help to drive
environmental improvement and deliver value
for money at Falkirk Council.



, Background Falkirk Council procurement staff attended
a Marrakech Approach workshop in March
2011 where they identified the requirement to
incorporate. Higher environmental performance
standards into their framework for deep
cleaning of kitchens. They achieved this by
.Using the Government Buying Standards
formerly, known as Quick Wins.

Government Buying Standards The UK s Government Buying. ' Standards (GBS)
are a set of purchasing specifications that
encourage the smart procurement of more
sustainable goods and. Services in order to
achieve cost savings in public, operations by
for example cutting bills, for, electricity water
and. Reducing waste to landfill.
.The standards have been developed by a
Cross-Government Stakeholder Group for
a range of commonly-purchased products
including,, Cleaning products and services.
The standards are updated to ensure that they
remain current with market developments.
They. Are developed to show that through
good sustainable procurement you can cut
costs and reduce carbon whilst looking after
the. Environment.
.With the exception of Construction GBS1
the Scottish Government is promoting the
cross-sectoral use of these standards. At
the Marrakech Approach training.
Government Buying Standards are set in

three categories Minimum technical specifications. -
These standards are mandatory for all
central government departments and
voluntary in wider government.
.Best practice - These either set the bar higher
for, existing criteria or add further criteria that
need to be fulfilled.
Class. Leader - this applies to only a few
products and is aimed at signalling the
direction of travel for suppliers and buyers
and. To encourage innovation.
For, some products there are no best practices
or class leader standards set as yet. Over, time
.The standards will evolve so that the mandatory
requirement is raised and more, best practice
standards are published.
The. Standards can be used:
- in the development of contract
documentation including the, Invitation
where they are relevant. And proportionate;
- to gain insight into the key sustainability
issues for a product; or
- where long term contracts have. Already
been, awardedCan be used as the basis
for discussion with the market.


What Did Falkirk Council Do?
Falkirk Council had a contract. For deep
cleaning of kitchens that was due for
renewal. The existing contract did not include
requirements for sustainable. Products or
services. The Marrakech training helped
procurement staff at Falkirk identify that
there was an opportunity. To introduce the
.Government Buying Standards (GBS) when
this contract was renewed.
The process of introducing GBS started with
a meeting. With the incumbent supplier who
advised they could meet the GBS standard.
This formed part of the market testing that
organisations. Are encouraged to undertake
when introducing sustainability criteria to
contracts particularly for, the first time.
.The GBS mandatory standard was specified
for cleaning products and cleaning services
with, a requirement that successful. Contractors
would work with the contracting authority to
achieve best practice standards.
Falkirk developed the framework. To include
GBS requirements. An extract is shown overleaf.
Falkirk Council included additional
sustainability features at. Other stages of the
.Procurement process too. Award criteria
included an assessment of tenderers proposals
to mitigate the impact on the environment. In
the performance of, the contract e.g. Waste
.

, disposal fuel emissions Bidders provided a signed declaration that all
relevant. Products will meet GBS Mandatory
criteria. Performance will be monitored
throughout the lifetime of the contract:
."After the first 6 months, of contract and
thereafter at the end of every year, of contract
a balance to be submitted by. The contractor
indicating the name and quantity of all cleaning
products used. For any products falling within
the scope. Of Mandatory GBS not mentioned in
the initial bid the Contractor shall provide the
required proof of compliance with the. Criteria. "Relevant

.The standard of cleaning is monitored by the
Quality Team through non-conformance
reporting. Falkirk Council will investigate. Ways
of improving the sustainability performance
by increasing the standards to be applied over
time. As part of good procurement. Practice
regular, meetings are held with suppliers to
develop best practice standards.
A community benefit clause for a. Training
.Opportunity was also included and will be
monitored during the lifetime of the contract.
For, more information contact. James King
Procurement, Officer Falkirk Council
[e-mail],,,