Dear Khun Panchai,
We managed to catch Mr. Fernan this morning and have the checks signed… no more problem. All documents send. We will wait for your confirmation/ approval to release check to supplier.
And good thing come out of our conversation.
Now realize that their is wrong to the timing of check release by our office.
BEFORE: Khun Poon release the check to supplier immediately after sending to you scanned documents. She does not wait for your approval of the documents.
NOW: I tell to Khun Poon allow you time to audit documents and follow-up the approval before releasing payment.
Thanks and regards,
Pauline