PURCHASING PROCEDURE 9SUBJECT: Proc

PURCHASING PROCEDURE 9

SUBJECT: Processing Invoices for Payment

GENERAL: This procedure describes the process through which the individual documents verifying purchases and receipt of goods are brought together to assure valid payment. Appropriate files are also identified.

STEPS: HOME staff

1. Receive the purchase order copy from the purchasing depart¬ment. Check to see that dollar limitations for purchases have not been exceeded and that appropriate approvals are included. File by vendor in the open purchase order file.

2. Obtain the receiving report (packing slip, delivery ticket, or signed purchase order copy) and compare quantities received with quantities ordered in purchase order. Attach to purchase requisition and purchase order copy.

3. Receive the vendor's invoice; and check extensions, price and quantity against purchase order and receiving report. Then attach to purchase requisition, purchase order copy and related receiving report.

4. Check against the HOME budget to ensure that funds are still available.

5. Verify that the expenditure was received by the program monitor(s).

6. File the purchase order copy, purchase requisition, receiving report and invoice by due date in the unpaid invoice file.

7. After obtaining approvals, re-file the receiving report with the corresponding invoice and support in the unpaid invoice file.

8. Prepare checks indicating on the check stub the account number and description of purchase.

9. Forward checks to appropriate officials for signing

ผลลัพธ์ (อังกฤษ) 3:

9 PURCHASING PROCEDURE

SUBJECT: Processing Invoices for Payment

GENERAL: This procedure describes the process through which the individual documents verifying purchases and receipt of goods are brought together to assure valid payment. Appropriate files are also identified.

STEPS: HOME staff

1. Receive the purchase order copy from the purchasing ¬ depart ment.To see Check dollar limitations for purchases that have not been exceeded and that appropriate approvals are included. File by vendor in the open purchase Order file.

2. Obtain the receiving Report (packing slip, delivery ticket, purchase order or signed copy) and compare with quantities ordered in quantities received purchase order. Attach to purchase requisition and purchase order copy.

3.The Receive vendor's invoice; and check extensions, price and quantity against purchase order and receiving Report. Then attach to purchase requisition, purchase order receiving copy and related report.

4. Check HOME against the budget to ensure that funds are still available.

5. Verify that the expenditure was received by the monitor Program(s) .

6. File the purchase order copy,purchase requisition, receiving report and invoice by the due date in unpaid invoice file.

7. After obtaining approvals, re-file the report with the corresponding invoice and receiving support in the unpaid invoice file.

8. Prepare checks indicating the account number on the check stub and description of purchase.

9. Forward checks to appropriate officials for signing