I'm not sure in the flow of execution in this section should be a Department responsible for it? If you want to clear should be meeting Probably is the best!
I'm not sure on the flow of the operations in this section should be a clear division would be responsible if the meeting is supposed to be the best solution here.
I'm not sure in the flow of the performance in this section should be responsible for any department that if needed clear should meeting seems to be the best solution