I don't know about your work at the theatre.But I think you have a duty to co-operate.Contact the plan sponsor events (parties) before the show.Keep everything in control and successful.
I do not know about your work at the theater , but I think that you are responsible for coordinating contact the plan sponsor events (parties) before the show and everything to succeed.
I don't know about your work at the theatre.But I think you are responsible for coordination.Contact the sponsor activity plan (party) before the show.And control everything successful.